General principle 

One Motion Logistics Ltd collects data from its Employees, contractors, their business’ and clients with whom it engages for the purposes of running its business. This privacy policy explains how we hold and process this data. 

 

What data do we collect

Personally identifiable information (PII) such as:  

 

Names (both personal and business)

Address’ 

Telephone number 

Email address

VAT registration details 

Driving licence details including any penalty points & convictions

Unique taxpayer reference number

Details of any criminal convictions (collected via a CRB check conducted by disclosure scotland) 

Bank account details 

Copies of any identification documents including passport, ID card or birth certificate. 

 

Location & GPS positional data 

Information on the business’ we engage with including: 

 

Company registration details 

Personally identifiable information of any directors, owners or partners

Company bank details 

 

How do we collect your information

You directly provide our company with the majority of data we collect. We collect and process data when you: 

 

Complete an application to work for One Motion Logistics Ltd

Complete an application for you or your business to work alongside One Motion Logistics Ltd (Delivery associate) 

Submit an invoice to One Motion Logistics Ltd

Use a vehicle owned or operated by One Motion Logistics Ltd

Use a mobile device owned by One Motion Logistics Ltd 

Use a mobile application provided by either One Motion Logistics Ltd, its clients or its customers. 

 

How do we use your data

We will use your data in a number of ways depending on the relationship between you or your business and One Motion Logistics Ltd. 

 

Contractors & Partners

Data supplied by contractors or business Partners such as delivery associates will be used to assess the suitability of the contractor for the role applied for and to ensure the ongoing compliance of the contractor in line with our current standards and those of our clients. 

GPS & locational data provided by either your vehicle or mobile device may be used solely in the interests of the safety & security of One Motion Logistics Ltd property or the property of its clients and for the prevention and detection of crime. 

We may also share the data you provide to us with our clients for the purposes of compliance, performance management and the security of our clients goods which may have been placed with you. 

Your data may also be shared with any regulatory body, such as the Driver Vehicle licencing authority, Her Majesty's Revenue & Customs or The Police Force should it be required.

 

Clients 

Data supplied by clients or customers will be used solely for the purpose of our business engagement with that client.

 

How do we store your data 

One Motion Logistics Ltd securely stores all data electronically using the online cloud based service provided by Dropbox.com which meets global compliance standards and regulatory requirements on data, privacy, and protection.

 

How long do we hold your data 

Data on active contractors is stored for the duration of the period they remain active providing services to One Motion Logistics Ltd and for a maximum period of 6 years following the last services that were provided. 

Data on unsuccessful applicants is stored for a maximum period of 6 months solely for the purposes of complying or responding to any claim or dispute which may arise as a result of the application. 

 

Your data protection rights 

One Motion Logistics Ltd has a duty to make you aware of all of your data protection rights. 

Every person or business engaged by One Motion Logistics Ltd is entitled to the following: 

 

The right to access

You have the right to request from One Motion Logistics Ltd copies of your personal data, we may charge you a small fee for this service. 

 

The right to rectification 

You have the right to request that our company correct any information you believe is inaccurate. 

 

The right to erasure 

You have the right to erase your personal data under certain conditions. 

 

The right to restrict processing 

You have the right to request that One Motion Logistics Ltd restrict the processing of your personal data under certain conditions

 

The right to object to processing 

You have the right to object to One Motion Logistics Ltd processing your personal data under certain conditions

 

The right to portability 

You have the right to request that One Motion Logistics Ltd transfer the dat we have collected to another organisation or directly to you under certain conditions

 

How to contact us 

If you wish to make any of the above requests or have any questions regarding the data we hold or the way in which the data is processed please contact us via the following channels: 

 

Email: legal@onemotion.co.uk

 

Or write to us at: 

 

One Motion Logistics Ltd

Park House 

Milton Park

Abingdon 

OX14 4RS